How to Reveal Registration PINs (Advisors)

Overview

When you reveal a PIN, the student sees it on their own Home page, and you can email it to them too.

Who can do this: Advisors and administrators. If you can see the PINs but not the Reveal to student button, contact The Hub support.

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Open the Student's Profile

Use any of these:

• Profile Search: Go to Profile Search in the side menu, search for the student by name or ID, and open their profile.

• Advisor Dashboard: Find the student and click the Student profile icon on their row.

Then open the Academic tab of the profile.

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Find the Registration PINs

1. On the Academic tab, scroll to the Holds & PINs section.

2. The Registration PINs card shows how many of the student's PINs are revealed, for example 1 of 2 revealed.

3. Click the card to open the Registration PINs window.

Each term has its own card showing:

• The term
• The PIN, if it's revealed, or Hidden from the student
• The Registration window, when the student can register
• Revealed by, who revealed it and when

PIN missing or out of date? Click PINs next to the refresh icon in the Holds & PINs section to reload the student's PINs from PAWS.

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Reveal a PIN

1. On the term you want, click Reveal to student.

2. Confirm by clicking Reveal. The PIN now shows on the student's Home page.

3. The Hub asks Email the PIN to the student?
   • Click Send email to send the PIN to the student's Florida Tech email.
   • Click Not now to skip it. The student can still see the PIN in The Hub.

The card now shows the PIN and Revealed by with your name and the time.

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Hide a PIN Again

If you revealed a PIN by mistake, click Hide from student on that term and confirm with Hide.

The student may already have seen the PIN. If it needs to change, contact the Registrar.

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Find Advisees Whose PINs Are Still Hidden

On the Advisor Dashboard, you can list students by PIN status:

1. Click Filter.

2. Under Registration PIN, choose the PIN term.
3. Set Reveal status to Hidden, or Revealed.
4. Click Apply.

The dashboard now shows only those students. From here you can email them as a group, for example to ask them to book an advising appointment. See Sending Group Emails to Advisees Using the Advisor Dashboard.

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Quick Answers

The student doesn't have a PIN for the term. Not every student is assigned a PIN. Click PINs to reload from PAWS. If there's still nothing, contact the Registrar.

The student says they can't see the PIN. Check that it shows Revealed by in the Registration PINs window. Ask the student to click Refresh on their Academic tab. You can also send the PIN by email: hide it, then reveal it again and choose Send email.

Can I see who revealed a PIN? Yes. Revealed by on each term's card shows the name and time.