How to Generate Instructor Means Reports for Departments

This document details the steps needed for a survey administrator (e.g. a department head or department admin) to create a report that shows average responses and response counts for multiple instructors, courses, and/or terms.  

1. Log into the survey system (e.g. through Canvas or a direct email login)
2. Make sure the Administrator role is selected in the top right.  (If you do not have the Administrator role, you are not authorized to view aggregate reports.)
3. Click Results
4. Click Instructor Means Reporting 
5. Click Select a Project, and check the Project(s) you'd like to report on.  Then click Select.
   Notes: There may be multiple projects for a given semester due to different course schedules and parts of terms.  The primary 16 week semester will typically be formatted "YYYY Fall,Spring,Summer Course Evaluations" with nothing else.  Other schedules will include some designator, e.g. month, program, or number.
6. Optionally select an Instructor.  If no instructor is selected, all instructors with results in the project(s) that the administrator has access to will be included.  (Selecting multiple individual instructors for a single report is not an option for this report.)
7. Select the Question(s) to report on, e.g. Rate the OVERALL QUALITY OF INSTRUCTION.
8. Choose Group By.  If you select Instructor, results will average across all courses the instructor taught.  If you select Course, results will be shown as per course, per instructor.
9. Optionally set additional filters or options.
10. Click Search
11. Click Export PDF or Export Excel to download the results in your preferred format.